Introduction

Please read our Admissions Policy prior to application. The purpose of this Application Form is to register your details for consideration of a place in First Year in our school 2027/2028.
Please ensure that all sections are complete.
Completion of this application does not guarantee admission. The school does not take any responsibility for application forms not received.
All of the information that you provide in this application form is taken in good faith. If it is found that any of the information is incorrect, misleading or incomplete, the application may be rendered invalid.
Please understand that it is your responsibility to inform the school of any change in contact information or circumstances relating to this application.
For information regarding how your data is processed and stored by the school, please go to the school’s Data Protection Policy on the school website.

Data Protection

Clonfert College

Enrolment Form

Privacy Notice

Data Controller

Clonfert College

Mackney, Ballinasloe, Co. Galway, H53 CP40.

T: 090 968 9019

E: info@clonfertcollege.ie

This Privacy Notice governs the manner in which Clonfert College collects, uses, maintains and discloses information collected using School Forms.

Personal Identifiable Information (School)

We collect personal identification information from students & prospective students in a variety of ways in connection with the delivery of education at our school. We will collect personal identification information from data subjects only if they voluntarily submit such information to us:

Student’s Data (Lawful Basis: Public Interest, Consent, Legal Obligation):

Name; Surname; Date of Birth; PPS Number; Address; Nationality; Birth Certificate; Medical Conditions; Programme Subjects & Courses Exemptions; Medium of learning Irish/English; Psychometric Testing Results (where applicable); Religion; Psychological Assessment Results (where applicable); Book Rental Scheme; Transportation Scheme;

Parent / Guardian Name; Phone Number; Home address; Mobile Number; Emergency Contact Person & No., Email, Mothers Maiden Name; Family Members (current / past); Medical Card;

Name, Address & Tel. No. of GP, Previous Educational History.

Photos with classmates, tours, matches, awards etc.

CCTV Images.

Classroom based assessments and exam results;

State Examination Results;

How we use collected information

We use your personal data for purposes including:

your application for enrolment;

to provide you with appropriate education and support;

to monitor your academic progress;

to care for your health and well-being;

to care for our staff and students;

to process grant applications, fees and scholarships;

to coordinate, evaluate, fund and organise educational programmes;

to comply with our legal obligations as an education body;

to comply with our monitoring and reporting obligations to Government bodies;

to process appeals, resolve disputes, and defend litigation etc.

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information.

How long do we keep your personal information?

We keep your personal information for a length of time as per our Retention Policy i.e. For students, this generally means we will retain data for up to 7 years after a student has left the school. After this time, your data will be destroyed by confidential shredding or deletion from our school’s database.

In certain circumstances we may retain your data longer, these circumstances and the retention period are outlined in Clonfert College’s Data Protection Policy which is available to you on request.

Sharing your personal information

We do not sell or trade personal identification information to others. We may share your data with the State Examinations Commission, the Department of Education and Skills, NCSE, TUSLA, An Garda Síochána, HSE, the Department of Social Protection, our Insurance Company, the Revenue Commissioners etc.

We are legally required to provide certain records relating to the progress of a student (under 18 years) in his/her education to the student’s parents/guardians, including results of examinations. The sharing of student personal data and the nature of what is shared depends on various factors. The Government bodies to which we transfer personal data will use that data for their own purposes (including: to verify other information they already hold etc.) and they may aggregate it with other information they already hold about the data subject and the data subject’s family.

We also share your personal data with other third parties including our insurance company and other service providers (including External Psychologists, Speech Therapists, IT providers, security providers, legal advisors, consultants etc). In accordance with our Photography Policy we may share photographs & video on our school website, app, on social media or in brochures, yearbooks, newsletters, local and national newspapers and similar school-related productions.

Your rights

You have a number of rights in relation to your personal information. These rights include the right to:

Request information regarding the personal data that we hold about you and the source(s) of that information. You can request a copy of any personal data we hold about you. This service is free of charge.

Request that we rectify without undue delay any inaccuracies in relation to the personal data we hold;

In some circumstances, request the erasure of your personal data or object to the processing of your data;

Obtain restriction of processing in some circumstances;

Object to any processing in some circumstances;

In some circumstances, request that your personal data be transferred to you or a new school if the data is processed automatically (please note, that we retain only a copy of certain data collected from you. Furthermore we do not avail of systems that make automated decisions based on your data);

If we are processing any data for which you have given consent, you may withdraw consent to us processing your personal data. This will not affect the processing already carried out with your consent; and

Lodge a complaint with a supervisory authority. In Ireland, this is the office of the Data Protection Commissioner;

Any enquiries regarding the above rights or if you wish to exercise any of these rights or any other rights provided for in this Statement please contact us.

Applicant Details

APPLICANT DETAILS

Please answer the questions below in relation to the child you are applying for a place at this school.

Surname*

First Name (s)*

Name on Birth Certificate*

Date of Birth*

Country of Birth*

Gender*

Postal Address (for school correspondence)*

County*

Eircode*

PPS Number*

Mother’s Maiden Name*

Parent/Guardian Details

PARENT/GUARDIAN DETAILS

Parent/Guardian 1

Prefix*

First Name (s)*

Surname*

Postal Address*

Same as applicant

Eircode*

Same as applicant

Telephone Number*

Email*

Confirm Email*

Relationship to Applicant*

Parent/Guardian 2

Prefix

First Name (s)

Surname

Postal Address

Same as applicant

Eircode

Same as applicant

Telephone Number

Confirm Email

Relationship to Applicant

School correspondence should be addressed to:

Parent/Guardian 1

Parent/Guardian 2

Both

School Information

Confirmation & Acceptance

CONFIRMATION & ACCEPTANCE

I confirm that the Code of Behaviour for the school is acceptable to me as the student’s parent/guardian and I shall make all reasonable efforts to ensure compliance by the student if they secure a place in the school.
I confirm that all of the information supplied in this Application Form is complete and correct.
I understand that it is my responsibility to inform the school of any change in contact information or circumstances relating to this application.

Please tick the box if you have understood and accept the above.

Parent/Guardian 1

Parent/Guardian 2

Date

Electronic Signature

Clonfert College

Application Form for Admission 2027/2028

Introduction

Introduction

Data Protection

Applicant Details

APPLICANT DETAILS

Parent/Guardian Details

PARENT/GUARDIAN DETAILS

Parent/Guardian 1

Parent/Guardian 2

School correspondence should be addressed to:

School Information

SCHOOL INFORMATION

1. Has the applicant any siblings currently enrolled in Clonfert College?

2. Has the applicant any siblings who previously attended Clonfert College, St. Joseph’s College or Ardscoil Mhuire?

3. Is the applicant’s parent a member of school staff in Clonfert College?

4. Is the applicant’s parent, a Past pupil of St. Joseph’s College or Ardscoil Mhuire?

5. If applying for the Special Class and your application is unsuccessful due to over-subscription and/or not meeting the criteria, are you likely to seek an alternative place in another school which has place in the Special Class?

6. Is the applicant currently attending one of the Primary Schools listed below? Please select Yes or No. If Yes, choose the school from the drop-down list provided.

Current school of the applicant

Special class

Required document

OTHER RELEVANT INFORMATION

Confirmation & Acceptance

CONFIRMATION & ACCEPTANCE